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Broad Oak Properties

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How Broad Oak Properties Reclaimed 12 Weeks Annually

 

Before adopting FleetCheck, Broad Oak Properties relied on intricate spreadsheets to manage their fleet data. This approach was burdensome and time-consuming, and left team members hesitant to collaborate or input fleet data, in case of error. As a result, the business had a fragmented view of their fleet and lacked the real-time 360-degree insights needed for efficient decision-making. FleetCheck Professional has transformed Broad Oak Properties fleet processes, with the system’s traffic light alerts simplifying their task management. Thanks to automated workflows and centralised data, the team now saves around 2 hours daily, equating to 12 reclaimed weeks annually.

About Broad Oak Properties:

Industry – Construction and Home Improvement
Fleet size – 171
Fleet mix – 3.5 tonne vans
Location – Staffordshire
Tags – Fleet Management, Operational Efficiency, Time Savings
Products – FleetCheck Professional

I use FleetCheck every minute of every day, because it’s now the heart of our operations.

Andy Gill | Group Facilities Manager| Broad Oak Properties

I use FleetCheck every minute of every day, because it’s now the heart of our operations.

Andy Gill | Group Facilities Manager| Broad Oak Properties

Broad Oak Properties is an accredited, award-winning, family-run business that offers a wide variety of services, including build adaptations, heating and insulation, sales and lettings, new builds, and renewable energy solutions. With fleet central to their operations and a rapidly growing business – roughly doubling in size each year – they were ready to build efficiencies into their fleet management.

Why FleetCheck?

Andy Gill, Group Facilities Manager at Broad Oak Properties, first discovered FleetCheck at a trade show following a personal recommendation from a friend. Despite initially searching for a tracking company, FleetCheck stood out by offering a full suite of fleet management features in a single, user-friendly platform. 

Beyond its functionality, Broad Oak Properties highlighted it was the trust and confidence they felt in FleetCheck – reinforced by the attentive and approachable onboarding team – that made them ready to finally step away from years of spreadsheets and adopt a new comprehensive system. 

 

None of the tracking companies could do what I needed. I wanted something that would do everything – a one-stop shop. I wanted the trackers like we have now, combined with usability, and a way to finally get rid of that flipping spreadsheet! I needed something robust, that could bring everything together.

The Challenge

Navigating Operational Inefficiencies and Overload

Time-Consuming Data Management

Broad Oak Properties relied on spreadsheets to manage fleet data, which became increasingly inefficient as the business grew. The process was highly labour-intensive and time-consuming, diverting staff from higher-priority tasks.

Overwhelming Workload

As Group Facilities Manager, Andy Gill juggled many responsibilities as well as the fleet. From service scheduling, to monitoring compliance deadlines, to overseeing day-to-day operational tasks, he often worked long days, with fleet becoming a 24/7 concern.

Lack of Real-Time Visibility and Actionable Insights

Relying on spreadsheets and manual processes left the system dependent on staff to remember key tasks and accurately relay information. This increased the risk of errors and hesitancy to collaborate and input data, leaving the business with a fragmented view of the fleet and no real-time insights for efficient decision-making.

We had a very functional spreadsheet. It worked. But, it was massively labour intensive. It relied on the correct data being manually inputted, and it got to the stage that it grew that big, that fast, that it was just unmanageable. If one of us forgot something, then suddenly the mighty machine would breakdown.

The Solution

Automating Fleet Management and Centralising Fleet Data

With FleetCheck Professional, the unique traffic light alert system has eliminated the need to sift through spreadsheets, providing instant notifications for upcoming, pending, and overdue tasks.

By automating key functions such as storing invoices, tracking odometer readings, and scheduling services and MOTs, Broad Oak Properties has streamlined critical tasks, gained real-time insights, and improved their operational foresight.

The traffic light alert system essentially runs itself. I haven’t got to give it another thought. I only have to look to see it’s gone red, to know action is needed. Where before, we had to manually go through the list to see if anything needs servicing.

It’s so easy now. It’s a couple of less things to think about and it’s transformed the way we operate. It’s as simple as that. FleetCheck does the main brunt of everything.

The Impact

Time Savings, Cost Cuts, and Stress-Free Operations

Time Well Spent

I hated wasting my time. FleetCheck lets me focus on other tasks and be more efficient. It saves me 2 hours a day, at least. I don’t have to look at a spreadsheet when I go home now.

Cost Savings

There were instances where vans were being re-serviced unnecessarily. That’s £200 down the drain. With FleetCheck, that’s no longer an issue.

Peace of Mind and Reduced Stress

FleetCheck costs money, but for my sanity and the efficiency it provides, it’s invaluable. We’ve wasted money in the past on software staff didn’t use, but I rely on FleetCheck every minute of every day.

Effortless Operations

I can instantly pull up a service, MOT, registration, or driver’s name – it’s all right there. No more trolling through spreadsheets.

Author

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